CAAHEC Coordinator

Arizona Alliance for Community Health Centers
July 19, 2021
Phoenix, AZ
Job Type




Primary Purpose
The Central Arizona Area Health Education Center (CAAHEC) Coordinator will coordinate and support new and existing programs and partnerships for health workforce development across the region. The CAAHEC Coordinator is responsible for the coordination of CAAHEC continuing education activities and special projects including but not limited to identifying, vetting, and coordinating all aspects of CAAHEC’s continuing education offerings, supporting broader AACHC CE opportunities, assisting with special projects as identified, assisting with data collection and evaluation projects, researching and identifying new partners, coordinating the promotion and marketing of CAAHEC programs, services, and events, and maintaining databases and tracking systems.

The CAAHEC Coordinator will assist in the development and implementation of all aspects of the functional areas of health workforce development programs by performing a myriad of duties. Specific duties are noted in the functional areas section of this job description. Core duties include assisting in building community partnerships and linkages, assisting with program development activities within the CAAHEC service area, collecting, monitoring, and tracking data and evaluation results, and performing the day-to-day operations of defined scope of work.

Essential Functions:
1. Coordinate and assist in the successful implementation of CAAHEC continuing education events including working with event organizers to collect event details and documentation required for continuing education accreditation.
2. Understand and comply with accreditation agencies continuing education requirements and secure approval for Continuing Education credits.
3. Work closely with the AACHC Communications and Training Department to coordinate and ensure successful delivery of AACHC CE events, including collecting and submitting necessary documentation for CE credit approval and processing and assisting with other tasks as needed.
4. Ensure timely collection of program evaluation survey results and data entry of continuing education events in the Salesforce database in accordance with pre-defined timeframe per the CAAHEC grant.
5. Assist in identifying community partnerships with state, local, tribal, healthcare, academic, private, non-profit, and other institutions.
6. Assist in special projects as identified including working with CAAHEC staff to deliver projects that facilitate the expansion of clinical community-based training, pipeline programming and health career preparation, community education, marketing and outreach, data and evaluation, and continuing education programs.
7. Coordinate and/or participate in collaborative efforts and partnerships to advance CAAHEC’s mission and goals.
8. Build relationships with health systems, academic institutions, community-based organizations, and other stakeholders.
9. Maintain professional working relationships and collaborative partnerships with all clinic staff, clients, healthcare institutions, academic institutions, community organizations, and other stakeholders.
10. Assist the CAAHEC Director in monitoring program/project spending and adhering to program budget.
11. Travel throughout region and state as necessary.
12. Other responsibilities as assigned.

Functional Areas of which the Continuing Education Program Coordinator will oversee:
1. Work with health systems, public health agencies, social service and other community-based organizations to plan, implement, and evaluate continuing education programs for health professionals.
2. Assist in the planning, scheduling, marketing, budgeting, and implementing all continuing education offerings and events.
3. Provide continuing education credits and support services to providers, partners and stakeholders.
4. Coordinates conferences, free-standing workshops, webinars, and other educational events.
5. Coordinates workshops and conference space(s) by being the main contact with location venues, visiting potential spaces, and processing and maintaining agreements necessary to hold event.
6. Ensures compliance with regulations, including (but not limited to) creating and keeping detailed records of: attendee certificates; workshop information; evaluations; presenter syllabi; and workshop objectives.
7. Support and develop partnerships with health facilities (such as Community Health Centers, IHS clinics, and hospitals), academic programs, colleges, and institutions, and other public and private entities.
8. Assist in the planning of an annual budget with the CAAHEC Director that will support continuing education events and programs offered while generating revenue.
9. Compile information on continuing educational programs and produce reports to all stakeholders.
10. Coordinate and assist with special projects as identified.
11. Performs administrative work needed to achieve all objectives, including develops and monitors project budgets, and monitoring expenditures of project funds.

Supervisory Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Bachelor’s degree or equivalent in health sciences or related field
2. At least 2 years’ relevant experience.
3. Mission driven and passionate about health and education.
4. Previous experience in health system and/or public health setting.
5. Previous experience working with students and volunteers.

Certificates and Licenses:
Must have valid Arizona Driver’s license, own private reliable transportation, and have current automotive insurance as required by state law.

Related Information
Physical and Environmental:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performs essential functions in a climate-controlled office setting requiring long periods of sitting and frequent use of office technology requiring ability to perform keyboard related tasks using hands and close vision. The employee is frequently required to talk and hear. The employee is occasionally required to walk. Functions performed require the ability to regularly stoop, weight objects (bend and reach; additionally, functions include lifting, pushing, pulling and carrying light to medium up to approximately 35 pounds) on a regular basis.
Regularly required to operate a motor vehicle to attend program functions or drive to member or partner meetings.
Required Technology Experience:
Demonstrated ability to use intermediate functions and features of the Microsoft 365 including word processing, spreadsheet, presentation and database applications.

1. Excellent team player who loves to collaborate, and has ability to work effectively with
diverse populations, both internally and externally.
2. Self-starter with initiative and leadership skills.
3. Ability to adapt to changing expectations and priorities.
4. Proven time management, analytical, and problem-solving skills.
5. High level of organization skills, attention to detail, and ability to multitask.
6. Excellent interpersonal skills.
7. Strong data analysis and computer skills.
8. Strong understanding of health workforce needs.
9. Must be able to work independently and manage multiple priorities.
10. Demonstrated cultural competence in working with diverse populations.
11. Demonstrated experience managing or coordinating diverse projects.
12. Willingness to take initiative to establish or improve procedures and processes, and
creativity to seek solutions to achieve desired outcomes.
13. Experience preparing and editing materials for publication and presentation.
14. Experience planning and managing events.
15. Ability to work collaboratively or independently, take initiative to prioritize multiple tasks,
assignments and projects and meet quality and time requirements.
16. Strong communication skills and ability to present information in a clear, concise manner
to a variety of audiences.
17. Flexibility to travel regularly in state and out-of-state for meetings, trainings, etc.
18. Demonstrated awareness and value of cultural competence and CLAS
19. Excellent writing, research, analytical skills.
20. Excellent coordination skills, including multitasking and setting priorities on work
21. High degree of independence, flexibility, initiative, and commitment.

To Apply:






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