Director of Grants & Contracts

Arizona Alliance for Community Health Centers
January 18, 2022
Phoenix, United States
Job Type




We're looking for a Grants and Contracts Director to join our team. The Director of G & C will provide leadership for all AACHC grant and contract activities including oversight of the grants department and monitoring of the organization’s grant awards. In coordination with the appropriate Alliance departments, prepares all aspects of grant applications, including researching and identifying appropriate opportunities, writing proposals, developing grant budgets, completing grant forms, and submitting grant applications. Reviews grants for contract compliance and provides guidance to AACHC staff on project scope, project evaluation, and allowable expenditures and activities. Develops and submits accurate and timely reports to funding agencies on grant activities.

Essential Functions
Grants and Contracts
1. Initiates and is responsible for researching and writing all grant proposals, preparing any grant-related documents, and submitting grant applications on behalf of the Arizona Alliance for Community Health Centers.
2. Prepares and submits grant reports and supporting documentation according to required timelines and responds to inquiries and/or request from funding agencies.
3. Reviews contracts for compliance with federal, state, and other agencies’ grant and contract provisions, and to ensure contracts include the appropriate statement of work as intended by program requirements and staff expectations. Provides recommendations and edits as appropriate.
4. Responsible for securing appropriate contract signatures and submitting signed contract documents to funders. Maintains contract tracking systems to monitor contract end-dates and to develop amendments and renewals as appropriate.
5. Leads development and maintenance of Group Purchasing Organization (GPO) contracts with partner organizations and participants. Develops amendments and renewals as appropriate and works with AACHC leadership to vet new opportunities.
6. Leads development and maintenance of internal grant tracking and reporting systems that ensure timely completion of grant deliverables and compliance, including required Federal Funding Accountability and Transparency Act reporting and required insurance coverage documentation for each grant.
7. Works collaboratively with AACHC staff in acquiring information essential to each grant application, each grant report, or communication with funding agencies.
8. Provides guidance and support to AACHC staff and partners in program development and program evaluation to ensure a thorough and thoughtful approach to proposed projects.
9. Works closely with financial staff to ensure proposed program activities and budgets are aligned and monitored throughout the grant lifecycle.
10. Works closely with program staff and financial staff throughout the grant lifecycle to address challenges and opportunities that may arise during project implementation and ensure appropriate communication to funders.
11. Prepares and submits requests for budget and scope of work modification to appropriate funding agencies as needed.
12. Serves as a resource for members and non-members regarding grant writing and administration.
13. Facilitates AACHC’s Grants Committee that brings together health center professionals working on grants for collaboration and information sharing.
14. Maintains effective relationships with members and non-members, including a variety of federal, regional, state, and local organizations which encourage partnerships in grant funding and project implementation.
15. Meets routinely with appropriate AACHC Senior Leadership to discuss potential grant opportunities and resolve issues of grant implementation, compliance and reporting.
a. Reviews AACHC’s grants and contracts for compliance with federal, state, and other agencies’ grant and contract provisions and deliverables and reports any concerns or non-compliance issues to the Supervisor.
b. Prepares other written documents on behalf of AACHC as needed.
c. Creates and revises sub-recipient and sub-contract agreements for grant programs as needed in collaboration with the Grants and Contracts Manager.
d. Develops, implements, and refines internal grant tracking and reporting systems that ensure timely completion of required reporting.
e. Ensures appropriate documentation and maintains and updates all files (electronic and hard copy) related to AACHC grants and contracts.

Supervisory Responsibilities:
This position supervises the Grants and Contracts Manager.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor’s Degree; Master’s degree preferred. Experience developing, leading and managing projects both as an individual and as a member of a team. At least 5 years’ experience in researching, writing, and compliance for federal and/or health care grants. Experience with contracts and compliance documentation. Familiarity with federal grant guidelines and restrictions. Previous experience in health care setting a plus.

Certificates and Licenses:
Must have valid Arizona Driver’s license, own private reliable transportation, and have current automotive insurance as required by state law.

Related Information
Physical and Environmental:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performs essential functions in a climate-controlled office setting requiring long periods of sitting and frequent use of office technology requiring ability to perform keyboard related tasks using hands and close vision. The employee is frequently required to talk and hear. The employee is occasionally required to walk. Functions performed require the ability to regularly stoop, weight objects (bend and reach; additionally, functions include lifting, pushing, pulling and carrying light to medium up to approximately 35 pounds) on a regular basis.
Regularly required to operate a motor vehicle to attend program functions. Required Technology Experience:
Demonstrated ability to use intermediate functions and features of Microsoft 365 including: word processing, spreadsheet, presentation and database applications.
Language Ability:
Ability to read, analyze, and interpret complex documents. Ability to respond effectively to sensitive inquires. Ability to make speeches and presentations on complex topics to senior management. Superior writing skills. Extremely strong presentation skills
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

1. Demonstrated ability to apply knowledge of the principles, practices and methods associated with literature and grant research, grant writing, grant compliance, and grant reporting.
2. Strong interpersonal skills and demonstrated ability to develop effective working relationships with a variety of federal, regional, state, and local partners.
3. Demonstrated ability to apply knowledge of a variety of federal, state and local resources, programs and services involved with initiatives related to under- served communities.
4. Demonstrated ability to use intermediate functions and features of the MSOffice suite including word processing, spreadsheet, presentation, and database applications.
5. Demonstrated ability to work independently with little direct supervision in the efficient, timely, and thorough completion of tasks.
6. Demonstrated ability to prioritize multiple tasks, assignments, and projects to meet established quality and time requirements.
7. Strong communication skills and ability to present information in a manner that is understandable to a wide variety of partners and decision-makers.

To Apply:

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